Paula Lizarazo

Executive Assistant
Strategic Operations · AI-Powered Productivity

Paula
LizarazoExecutive Assistant & Strategic Operations

Creating clarity. Protecting executive time. Making operations run better.

Colombia · Supporting executives and teams remotelycontact@paulalizarazo.com
Paula Lizarazo, executive assistant

01 About me

Your right hand in business, your partner in execution.

I help executives reclaim their time, bring structure to complexity, and turn competing priorities into organized, actionable results.

With 5+ years of experience in executive assistance, administrative operations, and project coordination, I specialize in creating the systems, processes, and workflows that allow leaders to focus on what matters most.

My approach goes beyond completing tasks. I anticipate needs, identify bottlenecks, streamline processes, and take ownership of the details that keep a business moving forward.

As a Harvard University graduate with experience supporting leadership in fast-paced, remote environments, I bring a combination of strategic thinking, operational discipline, clear communication, and technological adaptability to every engagement.

My philosophy: Great executive support isn't just about keeping up. It's about staying ahead.
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02 How I add value

More time for leadership. Less friction in execution.

01

Executive Support & Time Management

I protect executive focus by managing complex calendars, coordinating meetings across time zones, organizing priorities, and handling communications with discretion and precision.

02

Inbox & Communication Management

I help executives stay on top of important conversations, maintain responsive communication, track outstanding requests, and ensure critical information doesn't get lost in the noise.

03

Project & Operations Coordination

I bring structure to moving pieces, track deliverables, coordinate stakeholders, monitor deadlines, and maintain visibility across concurrent projects so that commitments turn into completed work.

04

Systems & Process Optimization

I identify repetitive tasks and operational gaps, organize digital systems, document standard operating procedures, and build more efficient workflows that support consistency and scalability.

05

Stakeholder & Client Relations

I coordinate communication between executives, clients, vendors, and internal teams, helping maintain alignment, strengthen professional relationships, and keep projects progressing.

06

AI-Enhanced Productivity

I leverage AI tools to support research, drafting, meeting documentation, information organization, and workflow improvement. My focus is on using technology thoughtfully to reduce manual work while maintaining accuracy, confidentiality, and human judgment.

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03 The impact I bring

Results that go beyond the to-do list.

My experience combines hands-on executive support with measurable improvements in operational efficiency.

40%

Increase in executive capacity supported through proactive prioritization, calendar management, and operational support.

10+ hours

Administrative time saved per week through improved systems, standardized processes, and workflow optimization.

35%

Reduction in scheduling conflicts and response time through more effective coordination and scheduling workflows.

30%

Reduction in manual administrative processes through digital systems and workflow improvements.

70+ meetings

Coordinated monthly across executive calendars, clients, and internal stakeholders.

15+ client accounts

Supported through cross-functional coordination, deliverable tracking, and client-facing operations.

These results reflect my commitment to making executive support measurable, organized, and aligned with business priorities.

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04 My core services

Comprehensive support for executives who need a reliable partner.

Executive & Administrative Support

  • Complex calendar and inbox management
  • Meeting scheduling and preparation
  • Agenda creation, meeting notes, and action-item tracking
  • Follow-ups and deadline monitoring
  • Travel arrangements, reservations, and logistical coordination
  • Confidential correspondence and document management

Business & Project Operations

  • Project tracking and task management
  • Coordination across teams, clients, and vendors
  • CRM updates and contact management
  • Digital file organization and recordkeeping
  • SOP creation and process documentation
  • Operational reporting and spreadsheet management

Executive Productivity & Systems

  • Workflow design and optimization
  • AI-assisted research, drafting, and documentation
  • Digital workspace organization
  • Meeting documentation and follow-up systems
  • Repetitive-task reduction and administrative process improvement
  • Tool adoption and workflow standardization

Personal & Priority Management

  • Appointment scheduling and personal logistics
  • Restaurant reservations and travel coordination
  • Managing competing priorities and time-sensitive requests
  • Organizing personal and professional commitments

My support is tailored to each executive's working style, priorities, and business needs.

Explore remote executive assistant services
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05 Selected experience

Where I've made an impact.

May 2023 to September 2026

Executive Assistant

R2BK LLC

From administrative execution to strategic executive support.

I was promoted from Administrative Assistant to Executive Assistant within 12 months after exceeding performance expectations.

In this role, I supported executive leadership across marketing, client services, and business development in a fully remote agency environment.

My responsibilities included managing complex schedules, coordinating virtual meetings across time zones, supporting 15+ client accounts, maintaining stakeholder communications, and improving administrative workflows.

I also developed digital systems and standardized processes that reduced manual work, improved project visibility, and helped leadership operate more efficiently.

Key contributions

  • ✦Supported a 40% increase in executive capacity.
  • ✦Coordinated 70+ virtual meetings monthly.
  • ✦Managed competing priorities across 3 to 5 concurrent projects.
  • ✦Contributed to a 25% increase in on-time project delivery.
  • ✦Helped reduce manual processes by 30%, saving 10+ hours per week.

April 2022 to April 2023

Administrative Assistant

R2BK LLC

Building the operational foundation for effective leadership.

I supported daily agency operations through calendar coordination, client communications, project tracking, document preparation, invoice monitoring, vendor coordination, and digital record management.

I helped standardize administrative processes, improve scheduling efficiency, and create more organized systems for managing client work and internal priorities.

This experience strengthened my ability to manage details independently, anticipate operational needs, and coordinate multiple moving pieces without losing sight of deadlines.

Key contributions

  • ✦Coordinated 50+ weekly calendar events.
  • ✦Supported 20+ active client accounts.
  • ✦Improved scheduling efficiency by 30%.
  • ✦Contributed to a 20% reduction in administrative turnaround time.
  • ✦Earned promotion to Executive Assistant within one year.

November 2023 to May 2024

Project Coordinator

Dartmouth College, JED Campus Project

Bringing organization, research, and data-driven thinking to complex initiatives.

At Dartmouth College, I supported a project focused on student mental health, institutional support systems, and inclusive programming.

I coordinated meetings, stakeholder engagement, training logistics, documentation, and accessibility considerations while reviewing digital platforms across 36 higher education institutions.

I also organized and analyzed 120 training evaluations using Excel and supported data collection through Qualtrics surveys.

This experience strengthened my ability to manage detailed projects, communicate across stakeholders, organize information, and support decisions with reliable data.

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06 My technology stack

The right tools. Used with intention.

I use technology to create organized, connected, and efficient workflows rather than adding unnecessary complexity.

Productivity & Collaboration

Google Workspace · Microsoft 365 · Slack · Zoom · Microsoft Teams

Calendar & Scheduling

Google Calendar · Outlook Calendar · Calendly

Project & Task Management

Monday.com · ClickUp · Notion

CRM & Business Operations

HubSpot · GoHighLevel

AI & Productivity

ChatGPT · Claude · Gemini · Manus

Design & Documentation

Canva Pro · Microsoft Word · Excel · PowerPoint · Qualtrics

My approach to technology: I adapt to the tools an executive or organization already uses, identify opportunities for improvement, and build workflows that make information easier to access, tasks easier to track, and collaboration more effective.

AutoTranslate on GitHub UI UX Pro Max on GitHub
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07 What makes me different

Strategic thinking meets operational excellence.

I anticipate instead of waiting.

I look ahead, identify potential obstacles, and take initiative before small issues become larger problems.

I create systems, not just completed tasks.

I look for repeatable ways to organize work, reduce manual effort, and make processes easier to maintain.

I understand the bigger picture.

My background in education, project coordination, and organizational effectiveness helps me connect day-to-day execution with broader goals.

I communicate with clarity and professionalism.

I value concise updates, dependable follow-through, and clear expectations, especially in distributed teams.

I embrace continuous improvement.

I combine practical experience with digital tools and AI to explore better ways of working.

I treat trust as a responsibility.

I approach confidential information, executive priorities, and stakeholder relationships with discretion, accountability, and attention to detail.

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08 Education & professional development

A foundation in strategy, people, and communication.

Harvard University

Master of Education (Ed.M.) in Human Development and Education

Cambridge, Massachusetts | 2023

Relevant coursework included strategic project management, negotiation, data-driven decision-making, systems improvement, organizational effectiveness, and strategy for scaling organizations.

Universidad Industrial de Santander

Bachelor of Arts in English

Bucaramanga, Colombia | 2020

My academic background supports my strengths in professional communication, research, stakeholder engagement, and structured problem-solving.

Professional training

Strategic Project ManagementChange ManagementExecutive Leadership DevelopmentAgile Project ManagementBusiness Operations StrategyNegotiation and Conflict ManagementProcess ImprovementStrategic Decision-Making
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09 My working style

Reliable support. Thoughtful execution. Clear communication.

When working with an executive, I prioritize:

Ownership

Taking responsibility for deliverables and following through.

Organization

Maintaining clear systems for tasks, priorities, and deadlines.

Proactivity

Identifying needs and recommending solutions before being asked.

Confidentiality

Handling sensitive information with appropriate discretion.

Adaptability

Adjusting quickly to changing priorities, new systems, and evolving business needs.

Continuous improvement

Looking for practical ways to save time and improve results.

My goal is to become a trusted partner who understands how you work, protects your time, and helps your business operate with greater clarity and consistency.

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10 · Let's work together

You lead the vision. I'll help keep everything moving.

The best executive support creates room for better decisions, stronger relationships, and meaningful growth.

If you're looking for an Executive Assistant who combines hands-on execution, operational thinking, and modern productivity tools, I'd welcome the opportunity to connect.

or write to contact@paulalizarazo.com

Send me a message

Let's make your time, systems, and priorities work better.